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Registration:

Payment

The cost of a Traveling Day Camp is between you and hosting church. Please contact the church for additional information. The full cost of camp must be paid by the first day of camp.

How to Register

Register online or print and mail in your registration. You may also call 816-891-1078 on M-F anytime between 9am and 5pm and speak with our Registrar, Christelle Porter, to be registered by phone.

Register Early

Most camp sessions fill completely. We encourage all of our families to register early!

Group-Mate Request

Yes, your child can make one group-mate request during registration. Requests are not guaranteed, but we try our best to honor them.

Drop off and pick up

Early Pick Up

All early pick-ups need to be confirmed in writing and given to a leadership staff. The Day Camp Program Assistant will arrange that with you. A parent or guardian that has been authorized at registration time will need to sign your camper out.

Pick Up Safety

At drop-off, you will sign your camper in and indicate the person coming to pick-up your camper. We will check adults against this list at pick-up and require an ID. We cannot send your camper home with someone not on the list or with someone who cannot provide identification—unless we receive written permission from you in advance.

Staff:

Heartland Camp interviews and selects exceptional and qualified Christian young adults who will be camp directors, counselors and other staff (such as horse wranglers or kitchen crew). The camp performs national and local background checks on each applicant, and trains those who are hired for their particular positions. The staff also completes a two week training session. Counselors are at least 18 years old.

All staff are CPR/First Aid trained and certified should any emergency situation arise.

Safety and medical:

Safety

We understand and value the trust that parents bestow on us with the care of their child. We value that trust and take our responsibility seriously. Safety is our foremost concern in all we do at Camp. Our summer and full time staff are carefully screened, trained, and dedicated to a high level of safety in all activities. Our facilities and outdoor equipment are tested, maintained, and certified. Our program is American Camp Association accredited, which is the highest standard of safety accreditation in the camping industry.

Inclement Weather

Heartland Center monitors the National Weather Service radio 24 hours a day. Whenever Heartland Center is included in Tornado or Severe Thunderstorm Watches, we move all campers close to areas of shelter, and move them into shelters during warnings. The pool, horseback rides and other activities are not used when lightning is near. We monitor camper’s water intake throughout the day and are especially aware during heat advisories.

Medical Care and Policies

Heartland follows all medical policies given by the American Camp Association

All staff are trained in First Aid and CPR and are on-site and available 24 hours per day. Sick children are isolated from other campers and parents will be called to bring sick campers home as necessary.

Health Forms

Heartland requires that all parents/guardians fill out a camper medical form to have on file. These forms help our medical staff know your camper’s medical history in the event they are sick. These forms are confidential and will be destroyed each year, governed by HIPPA laws.

Medication

Medications are distributed at breakfast, lunch, activities, dinner, and bedtime. All medications MUST include the prescription for the specified camper. Over-the-counter medications approved by parents/guardians are given at the discretion of the camp medical staff and is provided by camp at no additional cost. The over-the-counter medications that are available are listed on the camper health form and approved by parents/guardians prior to the camper's time at camp.

Emergencies

Heartland Camp is served by 911 emergency services. Parents will be notified any time a camper requires more than basic first aid treatment. Your signature on the health form gives emergency services permission to treat your child if you cannot be reached in advance and gives Heartland Camp permission to provide the over-the-counter medications listed on the health form.

Insurance

Health insurance is the responsibility of camper parents or guardians. Heartland Camp will secure proper medical attention when necessary, but costs are the responsibility of parents or guardians. NOTE: Heartland Camp is covered by liability insurance.

Food Allergies

Heartland works closely with parents of campers with food allergies to provide tasty alternatives and ensure a positive dining experience during their time at camp. Please be sure to note any food allergies on the medical form and notify Heartland at least one week prior to your child’s camp session.

Homesickness

Our staff is excellent in working with and helping homesick campers deal with homesickness. It is very rare for one of our campers to leave camp early due to homesickness. The best way for a camper to remain homesick is when you say you will come get them. Please do not promise your child that if they are homesick you will come pick them up. Campers who are homesick usually grow tremendously during their time at camp, and are proud of themselves when the week is over and they see how much they have personally accomplished.

If at any time you are worried about your camper being homesick, we invite you to call our office and speak with one of our Program Directors who would love to talk with you about your child.

Discipline

Camp needs to be a safe place for everyone. All campers are instructed to treat each other as they would like others to treat them. They are also required to follow the directions of camp staff. If a child is unable to do either, they will be reminded of camp rules, separated from activities for a short time or re-directed and given a chance to change their behavior. If campers repeatedly disrespect or harm other campers or staff, parents will be notified. Campers who are unable to interact at camp in a positive way will be sent home. Some infractions are serious enough to warrant campers being sent home without warning.

NOTE: Camp can be a safe place for campers to learn positive conflict resolution. Campers are encouraged to air frustrations with other campers and staff in a positive way. Campers are supported and supervised as they navigate their way to positive resolution. Our counselors are trained to teach campers positive ways to express frustration and seek solutions.

Miscellaneous:

Tax Information

Our 501-C3 Federal ID number is 47-3113563 if you need it for your tax information.

Money

No money is needed for our camping programs. All of Heartland's programs are all-inclusive. There are no opportunities for campers to spend money so please leave it at home.

Lost and Found

All lost and found items will be kept for two weeks after August 31st before being donated to a local charity. Please check your belongings when you pick up your child.

ACA Accreditation

Heartland is accredited by the American Camping Association and therefore adheres to the highest standards set by the camping industry. Heartland prides itself in its association with ACA and the hard work it requires to maintain this valued standing.

Still, have questions?

Please call or e-mail our Traveling Day Camp Director, Anna Mitchell

Phone 816-891-1078, or Email program2@heartlandcenter.org